Article I  
  Article II  
  Article III  
  Article IV  
  Article V  
  Article VI  
  Article VII  
  Article VIII  
  Article IX  
  Article X  
  Article XI  
  Article XII  
  Article XIII  
  Article XIV  
     
 

BY-LAWS

ARTICLE V

 

DUTIES AND RESPONSIBILITIES OF OFFICERS

Section I

The officers of this Association shall be President, President-elect, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, Auditor, and nine (9) Board Members.

 

Section II

The duties and powers of the officers of this Association shall be such as that are implied by the inherent nature of their respective titles and more specifically shall include the following:

A. President

  1. Will be responsible to the Board of Directors and have approval of the Board for allactivities of this Association;
  2. At the start of office, recommends and presents a strategic plan to the Board that will include goals and objectives, preliminary proposal for projects, programs, or measures deemed necessary to achieve the purpose of this Association.
  3. Performs other duties customarily pertaining to the office and as vested by the Board of Directors such as recommending committee chairpersons, appoints special committees with approval of the Board, terminate ad hoc committees after projects have been terminated with the approval of the Board.
  4. Presides at all business meetings of the Board of Directors and annual general membership meetings of the Association.
  5. Represents the Association at meetings and functions of other professional nursingorganizations or designates an alternate representative.
  6. Be a member ex-officio of all committees except the committee on nominations and elections.
  7. Sets and monitors the Association’s annual budget in consultation with the Budget and Finance Committee and Executive Board.
  8. Countersigns check of the Association with the Treasurer.

B. President-Elect

  1. Works closely with the President on all endeavors of the organization to learn all the duties of  the President
  2. Be familiar with and adhere to the duties of the Board of Directors as a whole and performs such other duties as may be delegated by the President or the Executive Board.
  3. Prepares to become the next chapter president and succeed the Office of the President at the expiration of the President’s term or earlier if the office becomes vacant for any reason.
  4. Performs other duties of the President in the absence or inability of the President to act.

C. Vice-President

  1. Performs the duties of the President-Elect in the absence or inability of the President-Elect to act
  2. Performs such other duties as may be delegated by the President or the Executive Board.

D. Recording Secretary

  1. Records and reports the proceedings of all business meetings of the Board of Directors and general membership;
  2. Preserves correspondence, reports, and records in permanent file, including the Bylaws of the Association;
  3. Keeps on file all other pertinent information regarding projects, programs, and activities of the Association;
  4. Keeps on file an accurate membership list as compiled and reported by the Assistant Treasurer who is the Chairman of the Membership Committee.

E. Corresponding Secretary

  1. Issues notices regarding general membership and Board meetings;
  2. Sends out information to members regarding projects and programs undertaken by the Association.
  3. Assists Recording Secretary in functions as delegated by the Board and assumes the duties of the Recording Secretary in his/her absence or incapacity to act;
  4. Performs corresponding functions as delegated by the President of the Board.
F. Treasurer
  1. Be responsible for the financial affairs of the Association;
  2. Keeps a record of all receipts and disbursements;
  3. Carries out appropriate banking transactions as designated by the Board;
  4. Issues checks of the Association, countersigned by the President, for purposes approved by the Board;
  5. Acts as Chairperson of the Budget and Finance Committee.
  6. Presents the monthly disbursements/expenses pertinent to the operations of the Association to the Board of Directors at its scheduled meetings through the year and presents financial records for examination by the Auditor at intervals designated by the Board.
  7. Submits a written report of the financial standing of the Association at the midyear meeting of the Board of Directors and at the annual membership meeting.
  8. Prepares and files the required annual financial and tax returns to the U.S. Internal Revenue Service through a certified public accountant.

G. Treasurer-Elect

  1. Works closely with the Treasurer on all financial affairs of the organization to learn all the duties of the Treasurer.
  2. Processes new membership applications and keeps accurate record of receipts of membership dues.
  3. Sends out membership renewal application forms to old members at the designated times for renewal notice to be sent.
  4. Forwards monies received and corresponding reports to the Treasurer.
  5. Prepares to become the next chapter treasurer and succeed the treasurer at the expiration of the treasurer’s term or earlier if the office becomes vacant for any reason.
  6. Assumes other functions as delegated by the Treasurer with the approval of the Board and acts in the absence or incapacity of the Treasurer.

H. Auditor

  1. Be responsible for having all financial records of the Association audited annually by a professional auditor or certified public accountant.
  2. Together with the Treasurer, prepares the income tax return form and files it with the U.S. Internal Revenue Service and appropriate New York State agencies that has oversight over the Association.