PNA-NY: By-Laws. Article VI.

A. The Nomination & Election Committee consists of three (3) members, elected by the Board for a term of two (2) years.
B. A Chairperson will be elected by the elected members of this committee.
C. Duties of the Nominations & Election Committee:
1. Prepares the eligibility criteria for nominations for office of the Association.
2. Solicits nominations from the general membership with established time frames of submission.
3. Prepares the list of eligible nominees with their written consent to serve.
4. Presents the slate of nominees to the membership at the Association's meeting prior to the election. Nominations will be accepted from the floor at this meeting provided written consent to serve was obtained and an eligibility criterion is observed. Nominations will be closed thereafter.
5. Prepares ballots for distribution and mailing to be validated by members of the Association following strict documentation of the number and count against the roster kept by the Membership Committee.
6. Accepts mailed-in ballots from the membership and maintains its confidentiality until agreed time of count in appropriate setting as deemed by the Board of Directors

Elections

A. Election of officers and members of the Board of Directors shall be held biennially on every even-numbered year at the Annual business meeting of the Association held in June;
B. Eligibility to vote will be validated against a current list of members, after which a ballot will be issued to the validated dues paid member;
C. Voting is by ballot, plurality elects, and in case of a tie, choice shall be made by lot;
D. The Board of Directors specifies the time frames for opening and closing the polling dates;
E. The Board of Directors will appoint five (5) members of the Teller's Committee whose function will be as follows:
1. Elect a chairperson of the Teller's Committee from within the five (5) appointed members.
2. Open the mailed in ballots and verify their validity against current membership status and eligibility to vote based on the current membership rosters of two (2) weeks prior to the election.
3. Examine, verify, validate signatures and count the ballots.
4. Report the results of the election.
5. Destroy the ballots after the results of the election have been confirmed and accepted.

Section III

A. All elected officers, members of the Board of Directors, and Nominations and Election Committee will serve a term of two (2) consecutive terms except the President, President-Elect, and Treasurer.
B. The President-Elect shall serve in the office for a two-year term and then shall assume the presidency for a two-year term.
C. The absence of officers and members of the Executive Board for more than fifty percent (50%) of the regular meetings shall be ground for termination from office.
D. The Nominating Chairperson will present the decision to terminate an officer or Board member during the monthly Board meeting.
E. The Board will validate the justification for absence and call for a vote.
F. Once a determination is made by the Board to terminate an officer or member of the Board, the President will send a letter to the concerned individual to formally notify him/her of the termination.

Section IV

Vacancies that occur in any elective office of the Association, due to inability or ineligibility of the incumbent to perform the duties of the office, or the incumbent's removal from office, are filled in the following manner:

1. PRESIDENT: President-Elect shall assume office, or Vice-President, if former is unable to do so.
2. PRESIDENT-ELECT: Vice-President shall assume office.
3. RECORDING SECRETARY: Corresponding Secretary shall assume office.
4. TREASURER: Treasurer-Elect shall assume office.
5. The EXECUTIVE BOARD shall fill all other vacancies.
6. Any member filling any vacancy for an unexpired term of one year or more is deemed to have served one (1) year.
7. Any Board member's vacancy shall be filled by the next highest vote garnered from the latest
election.
8. In the absence of a nominee the President may appoint a Board member with the Board's approval.